Virtual Zoom Appointments

Creating a Virtual Appointment


Creating a virtual zoom appointment is easy- simply select the "Make it a Zoom Meeting" button when creating an appointment block or booking a single appointment.


If this is the first time using the 12Twenty Zoom integration, you will be prompted for your username and password. Otherwise, your personal meeting room will be associated with the appointment.


"Make it a Zoom Meeting" Button on the appointment create form


Personal meeting room added (and can be removed via the "X" icon)



We Use a Different Conferencing Service than Zoom, How Do We Setup Virtual Appointments?


If your institution uses a conferencing service other than Zoom, there are two ways to specify your virtual meeting room URL:


1. If you use the "Location" free text field, you can add your meeting URL to the "Location" text field shown below:


2. If you use the "Location" drop down, you can add in each advisors virtual meeting room URL as a a picklist option



What Do Students and Alumni See?


Upon booking a virtual zoom appointment, students and alumni will see the zoom logo and the advisors personal meeting room URL. This URL will be added to the "Location" field of the calendar sync object and .ICS file, along with any notifications.




Where Can Users Manage Their Zoom Integration?


A user can manage their Zoom integration via the "Account Settings" section of the site, right below calendar sync.


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