This article covers the process of making both the Initial and Final Approvals of an Experiential Learning Request by an administrator. The Initial Approval occurs after a student has submitted their initial Experiential Learning request while the Final Approval can only be completed once the student submits their request for Final Approval. Both actions must be done from the Experiential Learning Module.
Sections
Initial Approval of Experiential Learning Request
When the Career Center admin who processes the initial Experiential Learnings is logged in, they can view all of their pending approvals by completing the below steps. To see which admins are part of the approval flow, visit the Experiential Learning General Site Settings "Approval" section.
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Either click on the Notification tab, and select “Experiences” OR click on Experiential Learning on the left-hand navigation, and select the “My Approvals” tab.
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From this screen, you can click on the ellipsis button to email an individual student, click on the student’s name to navigate to their profile, or click on the Employer's name to open the details of the reported Experience.
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From the Experience, you may review reported details, and by clicking on the “Action” button, you can take the following direction (NOTE: all system-generated email wording can be configured via your Experiential Learning site settings - Notification tab):
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Approve - Click to approve the student’s initial Experience request.
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Request Additional Information - If you require further details, you can click on Request Additional Details, where you’ll be able to send an email with the information needed.
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Please note: If any approver selects “Request Additional Information” the Experience will return to the student to provide requested details, and the student will have to resubmit their request.
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Deny - Denying a student’s Experience request will stop the approval process, requiring the student to submit a new request.
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Edit - Modify any of the submitted details.
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Delete - Remove the Experience altogether from having been reported.
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After all the approvers have approved the Experience, the tag will change from "Pending Initial Approval" to "In Progress."
Final Approval of Experiential Learning Request
Once the Admin who processes the final Experiential Learning approval is logged in, the Experience can be approved by following the below steps:
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Either click on the Notifications tab, and select “Experiences” OR navigate to the Experiential Learning module, and select the “My Approvals” tab.
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Review documents uploaded by student/hour log / student-submitted form by clicking on the Employer name.
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Clicking on the “Approvals” tab will display any / all approvers and their approval status.
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Click on the “Action” button to take any of the following actions for the submitted Experience:
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If the approver selects “Approve”, Experience will be marked as “Complete”, and the student will receive a confirmation email.