This article will explain Internal Student Groups: what they are, how they work, and use cases for application. This article is intended for use by Career Center Admins.
What is an Internal Student Group?
"Regular" student groups operate as a way for both Admins and Employers to set visibility and eligibility for events and job postings. "Internal" student groups are designed to streamline the "student group" picklist that Employers see when they post a job or event. Employers are unable to view or select internal student groups. Internal Student Groups can be used to create exclusive appointment blocks, events, and job postings for specific groups of students.
The idea behind this functionality is twofold:
- Career Center Admins are able to designate and limit the visibility of appointment blocks, events, and job postings to specific internal groups of students
- The "student group" picklist is limited to only the groups that Career Center Admins want Employers to see
How do I create an Internal Student Group?
From Site Settings, navigate to the Career Services Management section and select the General tab.
Observe the column "Internal Only" in the Student Group list. When you designate a Student Group for Internal Only use, you will see a "Yes" in this column.
Add a new student group by selecting the "+Add a New Group button."
Enter the desired name of the internal student group you want to create, adding a description to guide any other users who may want to make use of it. Select the "internal only" checkbox to designate the student group as internal, and select "Add."
**Please note: you cannot select for a Student Group to be BOTH "internal only" and "displayed on the site under student name."**
[alt text: the image above shows the Site Settings for Career Services Management, where Student Group Settings can be adjusted from the General tab, with an arrow pointing inside the pop-up window that appears after a user selects the "+Add a new Group" to the "Internal Only" checkbox that designates a Student Group as Internal]
Your new internal student group is now in the list of student groups in Site Settings. You can now add it to events and job postings - but don't forget to add it to the profiles of the students you want to be included in this group.
[alt text: the image above shows the Site Settings for Career Services Management, where Student Group Settings can be adjusted from the General tab, with a blue box highlighting the newly created Internal Student Group "MFE Events"]
After creating your internal student group, you can bulk update the students you want to be a part of it, and next create appointment blocks, events, and job postings for that specific set of students.
**Pro tip: You can use Internal Student Groups to create invite only Events and Job Postings. Create you internal student group and bulk update the students you want to be part of the invite only group. Next, create an event or job posting and select only that internal student group in the eligibility section.**
Q: If I mark an event or job posting with an internal student group, can students see it?
A: Students can see events and job postings connected to internal student groups they are a part of. For example, if you want an event to be "invite only," you can create an "invite only" internal student group, and update the student profiles for the individuals you want to be part of that group. Moving forward, if you select "invite only" in the Eligibility section of an event, only those students in the "invite only" group will be able to view and RSVP to the event