Virtual Events (Non Time-Slot)

This article details the setup and configuration of "General" event types, e.g., "Company Presentations" or "Information Sessions."

Looking for information on virtual job fairs? Check it out here.

Sections

  1. Setting Up A Virtual Event
  2. Adding a Virtual Meeting URL to an Event
  3. How to Determine if a Virtual Meeting URL is Missing from an Event
  4. How to Hide the Virtual Meeting URL From Students/Alumni Unless They Register
  5. Calendar Sync for a Virtual Event

 

Setting Up A Virtual Event

Creating a virtual event is easy- simply set the "Event Format" drop-down to "Virtual"

 


 

Adding a Virtual Meeting URL to an Event

Once an event is set up as a virtual event, the virtual component will appear on the event detail page, where an admin or employer can add a virtual meeting URL. Zoom, Microsoft Teams, Google Meet, WebEx, GoToMeeting URLs can be identified and will reveal their corresponding logo once added.


 

How to Determine if a Virtual Meeting URL is Missing from an Event

If an event is missing a virtual meeting URL, a red badge entitled "Virtual Meeting URL Missing" will appear below the event information header. Additionally, you may use the "Virtual Meeting URL Missing" filter on the event list page to identify virtual events that have not yet had a virtual meeting URL added to them.

 


 

How to Hide the Virtual Meeting URL From Students/Alumni Unless They Register

This can be done by selecting "Registration Required" when creating the event. If a student/alumni view a virtual event that requires registration, they will not be able to access the URL unless they have registered:

Unregistered Student View, "Registration Required"

 

 

Unregistered Student View, "Registration Non-Required"

 


 

Calendar Sync for a Virtual Event

Students and alumni will see the virtual meeting URL for the event, and the URL will also be present as the "Location" in a calendar sync object or .ICS file. If a student/alumni registers for an event and the URL has not yet been added, the calendar sync object will be re-synced once the URL is added.

 

 

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