Appointment Blocks allow you to set up your calendar, so students can book appointments with you.
Sections
How to create an Appointment Block
There are two ways admins can create an appointment block:
- Select the “+Block” button at the top of the appointments page, or click and drag your mouse over an area on the calendar, and select “Create Appointment Block” on the confirmation window that appears.
2. Make your selections on the Create Appointment Block page.
- Date and Time: Choose the date, start time, and end time for the appointment block.
- Occurs: Decide whether the appointment block is to take place one time or weekly. To learn more about recurring/weekly appointment blocks, click here.
- Career Adviser: This will always default to the adviser that is currently logged in. Use the drop-down to assign appointment blocks to another career center adviser.
- Office hours: An appointment block that is reserved for walk-ins. This appointment block may not be booked, it is simply a way to show that walk-ins are available.
- Type: You can assign one or more appointment type for your appointment block that students can choose when booking an appointment.
- Location: You can choose the location of the appointment.
- Eligibility: In order to view the appointment block the student must be included in at least one Student Group listed in the "Eligibility" section. For more information on Student Groups, click here.
3. Once all the fields marked with an (*) are filled out, select the “Create Block” option to publish the appointment block.
How to set up Office Hours in your Appointment Blocks?
An appointment block designated as an office hours block is reserved for walk-ins only and cannot be booked in advance. It serves as a way to inform student users that walk-in hours are available for a career adviser.
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Navigate to the Appointments module, and select the + Block button.
Fill out all required information, and select Yes for the Office Hours value to indicate this block is reserved for walk-in appointments.
After entering the required information, select Create Block to save the appointment block.
Office hours appointment blocks are indicated with an “open door” icon. When a student user selects the appointment block, it displays that it is reserved for Office Hours and cannot be booked in advance.
Frequently Asked Questions
Can I allow students to book office hours in advance?
No. By design, office hours appointment blocks are for walk-ins only and cannot be booked in advance.
How can students find office hours in the system?
Students can look for the “open door” icon in the Appointments module, which indicates a block reserved for office hours.
If I delete an old appointment block (e.g., from the fall semester), will it affect the data from the scheduled appointments, or does it just remove the block while keeping the appointments intact?
Deleting an appointment block does not affect the appointments that have already been booked, whether in the past or future. It will only remove the block itself.
When adding an appointment block, how does the "Current Adviser's Students Only" attribute work?
When this option is enabled, only students assigned to the adviser (via the "Assigned Adviser" student profile attribute) can book appointments during that block.