This article highlights the required fields for notes and details how to upload notes using the bulk upload tool. This article is for the bulk upload tool, click here if you are looking for How to Add an Outcome Note to an Outcome Survey individually.
Sections
1. Required Fields for Note Uploads
2. Bulk Note Upload Instructions
3. Frequently Asked Questions
Required Fields for Note Uploads
Your note upload will fail if you don't include the required fields.
- Type (e.g., Student, Contact, or Employer)
- Unique Identifier (The unique identifier used in the Note Upload Tool is "Email Address" for contact and student notes, and “Employer Name” for employer notes)
- Note Text is required.
- Admin Visibility is required.
- Me Only
- Some Groups
- All Groups
- Student Visibility is required for Contact and Employer Uploads.
- Me Only
- Some Groups
- All Groups
- Date is required.
'Student' Notes are never visible to Student or Alumni users.
Bulk Note Upload Instructions
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Navigate to the Data Upload Tools page by selecting “Site Management”, then “Data Uploads”.
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Select the “Download CSV Template” drop down, then select “Notes" from the Type drop-down menu.
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Add your data into the template, making sure to leave the column headers unchanged. Be sure to include the required fields, listed above.
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Save the template file. Be sure to keep the "CSV" file format.
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Upload the document by selecting "+ New Upload" on the Data Upload Tools page, then select "Notes" for Type, and finally select “Upload”.
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Please note that only the “Add New” upload method is supported.
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Once the data uploads it will be tagged as either “Success," "Partial," or “Invalid”. If the upload says Partial or Invalid, the text in the red box will explain what needs to be adjusted and re-uploaded.
Frequently Asked Questions
Can I use this tool to upload more than one type of note at a time?
Yes! You are able to perform a Note Upload with mixed “Entity Types; the same CSV file can have student, employer and contact notes.
Where can I see if my upload worked?
All successful, pending, and invalid uploads are added to a list of data uploads, with the status showing in "Status" column. If the upload is "Invalid", select the specific upload to view further details on the errors that need to be corrected.
To simplify the view you can select the “Hide rows without errors” option. This will only expose rows with an issue.
How to I upload special characters in my notes?
To upload notes with special characters, please ensure that your notes CSV file is "CSV UTF-8 (Comma delimited) (.csv)" instead of "Comma separated values (.csv)." This will ensure that notes with special characters are successfully uploaded.