This article provides a step-by-step guide for School Admins to create an OCI Round. After configuring general OCI settings and periods, admins can add a new OCI Round, name it, and define rules for student interview limits, withdrawals, and schedule releases.OCI Rounds can be archived when they are no longer needed.
Sections
Creating an OCI Round
Below is a step-by-step walkthrough of how to create an OCI Round. You must be a School Admin to manage OCI Rounds.
- Once you have managed the General OCI Settings and set up your OCI Periods, navigate to the OCI Settings tab and select + New OCI Round to begin setting up and configuring your OCI Round session.
- Enter a name for your OCI Round.
- Decide if students can decline interviews as well as any maximums for applications or interviews. Please note: If your OCI Round includes a withdrawal period, you will then be prompted to complete the "Number of Hours before an interview a student can withdraw an interview decision". If your OCI Round does not contain a period where withdrawal is enabled, you will not need to complete this setting.
- Decide if the interview schedule should be automatically released to students and employers at the end of the OCI Round timeline. Please use caution using this feature as the schedule will be released regardless of whether or not the schedule is complete.
- To input the periods of this OCI Round, select + Add OCI Period to customize the list of Periods and their start and end times. You can customize the list of periods and the periods themselves. (To create or edit an OCI Period, navigate back to the General Tab and scroll down to OCI Period Configuration.)
- Once you have added the relevant OCI periods, you can see the rules of each period by hovering over the question mark next to each period.
- Please note that OCI periods cannot overlap. As an example, if "Period 1" ends on May 10th at 12:00pm, then "Period 2" can only start on May 10th at 12:01pm or later.
- Before selecting Save Changes, you may choose to limit the dates Employers can request for interviews during this OCI Round under Interview Dates.
Archiving an OCI Round
Archived OCI Rounds are hidden from the “OCI Round” filter across the platform for students, admins, and employers, helping keep OCI filters clean and relevant. Archived rounds remain visible on individual OCI records and custom report results for accurate historical reporting.
To archive a past OCI Round,
Navigate to the OCI Rounds tab of the OCI & Job Listing site settings page.
Find the OCI Round you wish to archive.
Click the three action dots across from the Round and choose Archive from the drop down menu.
To unarchive an OCI Round, click on "Show Archived" to see the whole list of Rounds, click the three action dots across from the round, and choose Unarchive.