Using OCI Schedule Templates

Creating and using Schedule Templates allows you to save time if you frequently use similar schedules for employers coming to campus for On-Campus Interviews (OCI) or frequently manage Virtual/Hybrid Schedules for Interviews. 

Sections

1. Creating Schedule Templates
2. Using Existing Templates
3. Editing Schedule Template
4. Deleting Schedule Templates
5. Frequently Asked Questions

---

Creating Schedule Templates

1. From the Schedule tab of an OCI, select + Add Schedule(s) to bring up the Schedule Building Tool.
    
2. Select Create your own schedule
   
    
   • Start and End Time
   • Breaks
   • Duration of Slots in minutes or the total Number of Slots
   • Time Between Slots in minutes
   • Number of Rooms needed for the Interview Schedule
   • Students Per Slot -- use a value larger than 1 for group interviews
      
3. Select Room Actions and navigate to Save Schedule as Template
   
    
4. Name the Schedule and Save
   
    

---

Using Existing Templates

1. From the Schedule tab of an OCI, select + Add Schedule(s) to bring up the Schedule Building Tool.
    
2. Select Use Schedule Template
   
    
3. Choose a Template and how many rooms with the template need to be created
    
4. Save

---

Editing Schedule Template

1. Follow the directions above for “Using Existing Templates.”
    
2. After creating a Schedule using a Schedule Template, make any changes to the schedule.
    
3. Once changes have been made, use the Room Actions button to Save Schedule as Template
   
   
    
4. Select Save as Existing Template to overwrite the original Schedule Template
   

---

Deleting Schedule Templates

Admin users can deleted old Schedule Templates that are no longer needed.

To delete a schedule template,

1. Navigate to Site Settings > Schedule Templates
2. Find the template you'd like to delete and click the three action dots across from it.
3. Choose Delete. This action cannot be undone. Previous schedules are not affected, but the deleted template will no longer appear on the OCI or Event drop downs.

---

 

Frequently Asked Questions

Are there pre-configured OCI Schedule Templates already available on my 12twenty Site? 
No, there are no pre-configured OCI Schedules.

I overwrote a Schedule Template, can I still recover the original? 
No, once overwritten, a Schedule Template's original configuration cannot be recovered. 

Are Schedule Templates required? 
No, Custom Schedules can be created for any OCI.