This article will detail how to set up a period with an OCI. If you would like more information on OOCI (On-Campus Interviews) more generally or would like to learn about OCI Rounds, please visit OCI (On-Campus Interviews) Overview. Only School Admins can manage OCI Periods.
Adding OCI Periods
1. Navigate to Site Management > Site Settings > OCI and Job Listings (or the name of your site's OCI and Job Listings, if you have renamed it). On the General tab, scroll down to OCI Period Configuration.
2. Under the OCI Period Configuration section, select Add New OCI Period and +Custom OCI Period.
A window will appear in which you can customize and configure an OCI Period to be used in your OCI Round(s). Begin by naming the period (example = “Student Application Period”). Then choose any help text that will appear when you choose this round to be used in an OCI Round (example = “This period allows students to apply for an OCI”). Choose a display index for this period. You can put any number here, such as sequential (1,2,3,4,5, etc.)
Below is a table that outlines each permission and it’s corresponding purpose.
| Permission | Purpose |
| Allow students to apply | Allows students to apply for an OCI interview |
| Allow students to accept interview offers | Allows students to accept or decline an interview offer from an employer |
| Allow students to withdraw interview decisions | Allows students to withdraw their interview decision (after they have accepted it) |
| Allow students who have accepted an interview to self-select slots | Allows students to both select their own time slot and request a time slot swap with another student. |
| Allow alternates or employer selected students to self-select slots | Allows students to sign up for open interview slots not filled by the employer |
| Allow students with losing lottery bids to self-select slots | Allow students who did not receive a lottery interview to self-select an open slot |
| Automatically add promoted alternates to the schedule if a slot is available | Automatically add an alternate the schedule, if promoted and a slot is available |
| Allow employers to register for OCI | Allows employers to register for OCI for the given round |
| Allow employers to decide on interview decisions | Allows employers to make their interview decision on applicants -- either to extend an interview, decline an interview or waitlist the applicant. |
| OCI period is "Locked" period | Allows for no activity by employers or students. |
To turn a permission on, toggle the “Off” button so that it displays as “On” in green.
3. Under Visibility, choose who can see this OCI Period.
|
Hide period from employers |
Hides this period from employer view. This can be overridden by admins in an individual OCI by editing the job posting and overriding the visibility of the period. |
|
Hide period from students |
Hides the period from student view. This can be overridden by admins in an individual OCI by editing the job posting and overriding the visibility of the period. |
4. Under Notifications, select + Add an OCI Period Notification to notify “employers,” “student applicants,” or “students with accepted interviews” of the start or end of the OCI Period (example = notify employers 1 hour before start of Employer Registration Period or example = notify students 24 hours before end of Student Application Period). You are able to add multiple notifications per OCI Period.
5. Select Save to save this OCI Period. Return to Step #1 and repeat this process until all OCI Periods are created and ready to be used for an OCI.
6. Please also feel free to use our OCI Period templates, by selecting the Add New OCI Period button and choosing Add OCI Period From Template.
7. To edit an OCI Period, select the ellipses next to an OCI Period and select Edit.
Please note that editing an OCI Period that is already being used in an OCI Round will not affect the OCI Round. To update the rules of an OCI Period and have those changes take effect for an existing OCI Round, edit the OCI Period and then delete and re-add the OCI Period to the OCI Round. For more information, visit https://12twenty.zendesk.com/hc/en-us/articles/13819502235539-Editing-an-OCI-Period-Being-Used-in-an-Active-OCI-Round