Some notifications can be enabled to send automatically when certain triggers occur. This article highlights the notifications available for job postings and OCIs, the recipient, and the event that triggers the notification. These notifications are located under Site Management > Site Settings > OCI & Job Listings > Notifications. You can edit, enable, and disable them there.
| Email Template | Recipient Type | Recipient | Trigger |
| Automatic Employer Decision Release Error | Administrator | Career Center Contact for Job Postings | Employer decision period ends and the round is configured to auto notify students of employer interview decisions, but employer has not selected “Confirm” on the Applicants tab of OCI |
| Automatic Interview Schedule Release Error | Administrator | Career Center Contact for Job Postings | OCI round timeline ends and the round is configured to auto release interview schedule to students/admins, but an error remains (e.g. schedule is not assigned a room) |
| Employer Confirms Interview Decision | Administrator | Career Center Contact for Job Postings | Employer or admin selects "Confirm" on Applicants tab of OCI after making interview decisions |
| Job Posting Edited | Administrator | Career Center Contact for Job Postings | Employer edits an approved job posting, setting it back to pending |
| Job Posting Saved Search Notification | Administrator | Career center user who created notification | New search result available based on saved search notification interval (daily or weekly) |
| OCI Registration Edited | Administrator | Career Center Contact for Job Postings | Employer edits an approved OCI registration, setting it back to pending |
| Withdraw From Interview (to Admin) | Administrator | Career Center Contact for Job Postings | Student withdraws application |
| Application Packet Notification | Employer | Primary Job Posting Contact | Application period closes and "Notify primary job contact with application packet at the job posting deadline" setting is enabled on the job posting |
| Interview Schedule (to Employer) | Employer | Primary OCI Contact | Admin uses Schedule Actions button on Schedule tab of OCI to select "Release Schedule to Employer" Note: Releasing schedule grants employer access to Schedule tab of OCI; admin may release schedule to employer at any time |
| Interviewer Information (to Interviewer) | Employer | Designated Interviewer on Job Posting | Schedule released to employer |
| Job Posting Application Packet Generated | Employer or Admin | Current User | User selects "Email me a Sharable Link or inputs an email in the "Share this Packet" field when generating an application packet |
| Job Posting Closed (non-OCI) | Employer | Primary Job Posting Contact | Reminder to employer when job posting has closed |
| Job Posting Closed (OCI) | Employer | Employer Job Posting Owner | Student application period ends, applications ready for employer review |
| Job Posting Confirmed | Employer | Primary Job Posting Contact | Employer submits job posting |
| Job Posting Rejection | Employer | Primary Job Posting Contact | Admin rejects job posting |
| Job Posting Request Approved | Employer | Primary Job Posting Contact | Admin approves job posting |
| New Application Notification | Employer | Primary Job Posting Contact | Student applies to job posting and "Notify primary job contact of new applications" setting is enabled on the job posting |
| Notify Employer of Schedule Times | Employer | Primary OCI Contact | Admin selects "Notify Employer" on Schedule tab of OCI |
| OCI Period End Reminder (Employer) | Employer | Primary Job Posting Contact & OCI Contact | Reminder time configured for OCI period occurs |
| OCI Period Start Reminder (Employer) | Employer | Primary Job Posting Contact & OCI Contact | Reminder time configured for OCI period occurs |
| OCI Registration Rejection | Employer | Primary OCI Contact | Admin rejects OCI registration |
| OCI Request Approved | Employer | Primary OCI Contact | Admin approves OCI registration |
| OCI Request Confirmed | Employer | Primary OCI Contact | OCI request has been received |
| Post-Interview Survey (to Employer) | Employer | Primary Job Posting Contact | OCI has concluded |
| Post-Interview Survey Reminder | Employer | Primary Job Posting Contact | OCI has concluded and the employer has not completed the Post-Interview Survey after the set duration in site settings |
| Student has Signed Up for Interview | Employer | Primary OCI Contact | Student signs up for an interview slot |
| Alternate List Notification (No Bidding) | Student | Student Applicants | Student is added to the interview as an alternate to an OCI without bidding |
| Alternate List Notification (With Bidding) | Student | Student Applicants | Student is added to the interview as an alternate to an OCI with bidding |
| Alternate Promoted - Action Required | Student | Current Student User | An employer-selected student withdraws and the highest ranking alternate student is automatically promoted from the alternate list. Note: this notification is only triggered if the round setting "Will students who are extended interviews automatically accept interviews" is set to "Yes" |
| Interview Invitation | Student | Students Extended Interviews | Admin selects "Notify" on Applicants tab of OCI Note: If round is configured to auto accept interview invitations for students, "Student Accepted Interview" notification is triggered instead |
| Interview Invitation (Employer Managed Interview) | Student | Students Extended Interviews | Employer selects student for interview |
| Interview Not Invited | Student | Students Not Extended Interviews | Admin selects "Notify" on Applicants tab of OCI |
| Interview Not Invited (Employer Managed Interview) | Student | Students Not Extended Interviews | Employer does not select student for interview |
| Interview Reminder | Student | Student Applicants Assigned to Interview Slots | “X” number of hours before interview time (configured in site settings) |
| Interview Schedule (to Student) | Student | Student Applicants Assigned to Interview Slots | Admin uses Schedule Actions button on Schedule tab of OCI to select “Notify Students” or selects "Notify Interview Time" on an individual time slot |
| Interview Slot Available | Student | Student Applicants | When the OCI period rule "Allow alternates or employer selected..." is enabled, this notification informs all eligible applicants that an interview slot is available, first come first serve. |
| Job Application Confirmation | Student | Current Student User | Student applies to job posting |
| Job Posting Saved Search Notification | Student | Current Student User | New search result available based on saved search notification interval (daily or weekly) |
| Lost Bidding | Student | Student Applicants | Students who did not win a bidding slot |
| OCI Interview Swap Accept Confirm | Student | Student B | Student B accepts interview slot swap request from student A |
| OCI Interview Swap Accepted | Student | Student A | Student B accepts interview slot swap request from student A |
| OCI Interview Swap Cancelled | Student | Student B | Student A cancels request to swap interview slots with student B |
| OCI Interview Swap Declined | Student | Student A | Student B declines interview slot swap request from student A |
| OCI Interview Swap Expired | Student | Student A | Swap request expires Note: Swap request time length configured in site settings |
| OCI Interview Swap Request | Student | Student B | Student A requests to swap interview slots with student B |
| OCI Period End Reminder (Student) | Student | Student Applicants | Reminder time configured for OCI period occurs |
| OCI Period Start Reminder (Student) | Student | Student Applicants | Reminder time configured for OCI period occurs |
| Promoted Job Posting | Student | Student | Admin promotes job to students |
| Signup For Interview | Student | Current Student User | Student signs up for a time slot on the schedule |
| Student Accepted Interview | Student | Current Student User | Student accepts interview Note: If round is configured to auto accept interview invitations for students, this notification is triggered instead of Interview Invitation |
| Student Declined Interview | Student | Current Student User | Student declines interview |
| Student Employment Applicant Hired | Student | Hired Student | Student Applicant is hired |
| Withdraw From Alternate List | Student | Current Student User | Student withdraws from alternate list |
| Withdraw From Interview (to Student) | Student | Current Student User | Student withdraws application |
| Won Bidding Slot | Student | Student Applicants | Student who won bidding slot |