This article is intended for use by University admins and highlights the notifications available for job postings and OCIs.
Email Template | Recipient Type | Recipient | Trigger |
---|---|---|---|
OCI Request Confirmed |
Employer |
Primary OCI Contact |
Employer submits OCI registration |
Job Posting Confirmed |
Employer |
Primary Job Posting Contact |
Employer submits job posting |
OCI Request Approved |
Employer |
Primary OCI Contact |
Admin approves OCI registration |
OCI Registration Rejection |
Employer |
Primary OCI Contact |
Admin rejects OCI registration |
OCI Registration Edited |
Administrator |
Career Center Contact for Job Postings |
Employer edits an approved OCI registration, setting it back to pending |
Job Posting Request Approved |
Employer |
Primary Job Posting Contact |
Admin approves job posting |
Job Posting Rejection |
Employer |
Primary Job Posting Contact |
Admin rejects job posting |
Job Posting Edited |
Administrator |
Career Center Contact for Job Postings |
Employer edits an approved job posting, setting it back to pending |
Job Application Confirmation |
Student |
Current Student User |
Student applies to job posting |
Notify Employer of Schedule Times |
Employer |
Primary OCI Contact |
Admin selects "Notify Employer" on Schedule tab of OCI |
Job Posting Closed (OCI) |
Employer |
Employer Job Posting Owner |
Student application period ends, applications ready for employer review |
Employer Confirms Interview Decision |
Administrator |
Career Center Contact for Job Postings |
Employer selects "Confirm" on Applicants tab of OCI after making interview decisions |
Interview Invitation |
Student |
Students Extended Interviews |
Admin selects "Notify" on Applicants tab of OCI Note: If round is configured to auto accept interview invitations for students, "Student Accepted Interview" notification is triggered instead |
Interview Not Invited |
Student |
Students Not Extended Interviews |
Admin selects "Notify" on Applicants tab of OCI |
Student Accepted Interview |
Student |
Current Student User |
Student accepts interview Note: If round is configured to auto accept interview invitations for students, this notification is triggered instead of Interview Invitation |
Student Declined Interview |
Student |
Current Student User |
Student declines interview |
Signup For Interview |
Student |
Current Student User |
Student signs up for a time slot on the schedule |
Student has Signed Up for Interview |
Employer |
Primary OCI Contact |
Student signs up for an interview slot |
Interview Reminder |
Student |
Student Applicants Assigned to Interview Slots |
“X” number of hours before interview time (configured in site settings) |
Interview Schedule (to Employer) |
Employer |
Primary OCI Contact |
Admin uses Schedule Actions button on Schedule tab of OCI to select "Release Schedule to Employer" Note: Releasing schedule grants employer access to Schedule tab of OCI; admin may release schedule to employer at any time |
Interview Schedule (to Student) |
Student |
Student Applicants Assigned to Interview Slots |
Admin uses Schedule Actions button on Schedule tab of OCI to select “Notify Students” or selects "Notify Interview Time" on an individual time slot |
Automatic Employer Decision Release Error |
Administrator |
Career Center Contact for Job Postings |
Employer decision period ends and the round is configured to auto notify students of employer interview decisions, but employer has not selected “Confirm” on the Applicants tab of OCI |
Automatic Interview Schedule Release Error |
Administrator |
Career Center Contact for Job Postings |
OCI round timeline ends and the round is configured to auto release interview schedule to students/admins, but an error remains (e.g. schedule is not assigned a room) |
Job Posting Application Packet Generated |
Employer or Admin |
Current User |
User selects "Email me a Sharable Link or inputs an email in the "Share this Packet" field when generating an application packet |
OCI Period Start Reminder |
Employer or Student |
Primary Job Posting Contact & OCI Contact or Student Applicants |
Reminder time configured for OCI period occurs |
OCI Period End Reminder |
Employer or Student |
Primary Job Posting Contact & OCI Contact or Student Applicants |
Reminder time configured for OCI period occurs |
New Application Notification | Employer | Primary Job Posting Contact | Student applies to job posting and "Notify primary job contact of new applications" setting is enabled on the job posting |
Application Packet Notification | Employer | Primary Job Posting Contact | Application period closes and "Notify primary job contact with application packet at the job posting deadline" setting is enabled on the job posting |
Alternate List Notification |
Student |
Students Chosen as Alternates |
Admin selects "Notify" on Applicants tab of OCI |
Withdraw From Alternate List |
Student |
Current Student User |
Student withdraws from alternate list |
Withdraw From Interview (to Admin) |
Administrator |
Career Center Contact for Job Postings |
Student withdraws application |
Withdraw From Interview (to Student) |
Student |
Current Student User |
Student withdraws application |
OCI Interview Swap Request |
Student |
Student B |
Student A requests to swap interview slots with student B |
OCI Interview Swap Accept Confirm |
Student |
Student B |
Student B accepts interview slot swap request from student A |
OCI Interview Swap Accepted |
Student |
Student A |
Student B accepts interview slot swap request from student A |
OCI Interview Swap Declined |
Student |
Student A |
Student B declines interview slot swap request from student A |
OCI Interview Swap Expired |
Student |
Student A |
Swap request expires Note: Swap request time length configured in site settings |
OCI Interview Swap Cancelled |
Student |
Student B |
Student A cancels request to swap interview slots with student B |