University Admins - OCI & Job Posting Notifications

This article is intended for use by University admins and highlights the notifications available for job postings and OCIs.

Email Template	Recipient Type	Recipient	Trigger
OCI Request Confirmed	Employer	Primary OCI Contact	Employer submits OCI registration
Job Posting Confirmed	Employer	Primary Job Posting Contact	Employer submits job posting
OCI Request Approved	Employer	Primary OCI Contact	Admin approves OCI registration
OCI Registration Rejection	Employer	Primary OCI Contact	Admin rejects OCI registration
OCI Registration Edited	Administrator	Career Center Contact for Job Postings	Employer edits an approved OCI registration, setting it back to pending
Job Posting Request Approved	Employer	Primary Job Posting Contact	Admin approves job posting
Job Posting Rejection	Employer	Primary Job Posting Contact	Admin rejects job posting
Job Posting Edited	Administrator	Career Center Contact for Job Postings	Employer edits an approved job posting, setting it back to pending
Job Application Confirmation	Student	Current Student User	Student applies to job posting
Notify Employer of Schedule Times	Employer	Primary OCI Contact	Admin selects "Notify Employer" on Schedule tab of OCI
Job Posting Closed (OCI)	Employer	Employer Job Posting Owner	Student application period ends, applications ready for employer review
Employer Confirms Interview Decision	Administrator	Career Center Contact for Job Postings	Employer selects "Confirm" on Applicants tab of OCI after making interview decisions
Interview Invitation	Student	Students Extended Interviews	Admin selects "Notify" on Applicants tab of OCI Note: If round is configured to auto accept interview invitations for students, "Student Accepted Interview" notification is triggered instead
Interview Not Invited	Student	Students Not Extended Interviews	Admin selects "Notify" on Applicants tab of OCI
Student Accepted Interview	Student	Current Student User	Student accepts interview Note: If round is configured to auto accept interview invitations for students, this notification is triggered instead of Interview Invitation
Student Declined Interview	Student	Current Student User	Student declines interview
Signup For Interview	Student	Current Student User	Student signs up for a time slot on the schedule
Student has Signed Up for Interview	Employer	Primary OCI Contact	Student signs up for an interview slot
Interview Reminder	Student	Student Applicants Assigned to Interview Slots	“X” number of hours before interview time (configured in site settings)
Interview Schedule (to Employer)	Employer	Primary OCI Contact	Admin uses Schedule Actions button on Schedule tab of OCI to select "Release Schedule to Employer" Note: Releasing schedule grants employer access to Schedule tab of OCI;  admin may release schedule to employer at any time
Interview Schedule (to Student)	Student	Student Applicants Assigned to Interview Slots	Admin uses Schedule Actions button on Schedule tab of OCI to select “Notify Students” or selects "Notify Interview Time" on an individual time slot
Automatic Employer Decision Release Error	Administrator	Career Center Contact for Job Postings	Employer decision period ends and the round is configured to auto notify students of employer interview decisions, but employer has not selected “Confirm” on the Applicants tab of OCI
Automatic Interview Schedule Release Error	Administrator	Career Center Contact for Job Postings	OCI round timeline ends and the round is configured to auto release interview schedule to students/admins, but an error remains (e.g. schedule is not assigned a room)
Job Posting Application Packet Generated	Employer or Admin	Current User	User selects "Email me a Sharable Link or inputs an email in the "Share this Packet" field when generating an application packet
OCI Period Start Reminder	Employer or Student	Primary Job Posting Contact & OCI Contact or Student Applicants	Reminder time configured for OCI period occurs
OCI Period End Reminder	Employer or Student	Primary Job Posting Contact & OCI Contact or Student Applicants	Reminder time configured for OCI period occurs
New Application Notification	Employer	Primary Job Posting Contact	Student applies to job posting and "Notify primary job contact of new applications" setting is enabled on the job posting
Application Packet Notification	Employer	Primary Job Posting Contact	Application period closes and "Notify primary job contact with application packet at the job posting deadline" setting is enabled on the job posting
Alternate List Notification	Student	Students Chosen as Alternates	Admin selects "Notify" on Applicants tab of OCI
Withdraw From Alternate List	Student	Current Student User	Student withdraws from alternate list
Withdraw From Interview (to Admin)	Administrator	Career Center Contact for Job Postings	Student withdraws application
Withdraw From Interview (to Student)	Student	Current Student User	Student withdraws application
OCI Interview Swap Request	Student	Student B	Student A requests to swap interview slots with student B
OCI Interview Swap Accept Confirm	Student	Student B	Student B accepts interview slot swap request from student A
OCI Interview Swap Accepted	Student	Student A	Student B accepts interview slot swap request from student A
OCI Interview Swap Declined	Student	Student A	Student B declines interview slot swap request from student A
OCI Interview Swap Expired	Student	Student A	Swap request expires  Note: Swap request time length configured in site settings
OCI Interview Swap Cancelled	Student	Student B	Student A cancels request to swap interview slots with student B