Auto-Assigning Interviews

School admins may opt to automatically assign all students within an OCI Round who have accepted an interview extended to them to time slots, avoiding the need for students to self-select time slots for each interview they are extended. 

In order to best avoid any potential schedule conflicts, it’s recommended that students complete their My Interview Availability details, so that the system’s scheduling process will respect scheduling conflicts (dates/times students have indicated they are not available). Click here for more information on the "My Interview Availability" tab.

• Please Note: If you elect to use the "auto-assign" feature after some students have selected interview slots, it will randomize ALL students and reassign everyone new slots

Sections

1. Auto-Assigning Interviews from an OCI Job Listing
2. Auto-Assigning Interviews from OCI Management

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Auto-Assigning Interviews from an OCI Job Listing

1. 1. Navigate to the Schedule tab
      
      

   2. Click Auto Assign Slots
      
      

   3. Confirm you would like to proceed with auto-assignment by clicking Confirm in the pop-up
      
      
      

   4. Students will be automatically assigned to time slots and will populate on the schedule as Not Notified
      
      
      

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Auto-Assigning Interviews from OCI Management

1. From the OCI and Job Listings module, click on the OCI Management button in the top right
   
   

2. Select the OCI round for which you are looking to auto-assign students
   
   

3. You will see the number of OCIs with student applicants pending assignment in the # of OCIs column
   
   

4. Click on Auto Assign Students
   
   
   
   

5. Click Ok in the confirmation modal to proceed with auto-assignment for all OCIs within the selected Round

Please Note: The auto-assign functionality process avoids conflicts to the best of its abilities based on the information included in the My Interview Availability tab. There may be a scenario in which a scheduling conflict is unavoidable. Please review our article on finding conflicts for an OCI Round here.

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FAQs

1. What is the auto-assign feature, and how does it work?
   The auto-assign feature allows school administrators to automatically assign interview slots to students who have accepted invitations in an OCI round, avoiding the need for students to select slots manually.
2. Does the auto-assign feature bypass the need for students to accept interview invitations?
   No, students must accept interview invitations unless the round is set to automatically accept them on their behalf.
3. Does the auto-assign feature notify students of their assigned slots?
   No, students are not automatically notified when slots. Notification and scheduling are separate actions.
4. What happens if I run auto-assign after students have already selected slots?
   Auto-assign will randomize and reassign all slots, overwriting any prior selections.
5.  How does the auto-assign feature handle scheduling conflicts?
   The system avoids conflicts based on the "My Interview Availability" details, which include:
   • Other scheduled interviews.
   • Class conflicts (uploaded via API).
   • Personal conflicts entered manually.
   • Please note: It does not avoid event registrations (e.g., company briefings).
6. How can students ensure their availability is respected?
   Students should update their "My Interview Availability" tab with times they are unavailable to ensure the system respects their conflicts.
7. Can I run auto-assign before all employer decisions are submitted?
   Yes, it will schedule students based on the available data, even if some employer decisions or student responses are pending.
8. What happens if I add a late employer after running auto-assign?
   You can manually schedule interviews for the late employer. Avoid re-running auto-assign, as it will overwrite all existing assignments.
9. Can I review and adjust schedules before notifying students?
   Yes, schedules can be reviewed and adjusted before releasing them to students.
10. How do I handle firms with multiple interview rooms or schedules?
    Run auto-assign first, then manually adjust schedules to allocate students to the correct rooms. Avoid re-running auto-assign after making manual updates.
11. How do I restrict alternates from scheduling automatically?
    Check your round settings to ensure alternates are restricted. If unsure, consult your system documentation or support.
12. Can I use auto-assign for one OCI without affecting others in the round?
    Yes, auto-assign can be applied to a single OCI without impacting others. Encourage students to update their availability first.
13. What should I do with inactive OCIs before running auto-assign?
    Mark any inactive OCIs (e.g., withdrawn employers) as inactive to avoid scheduling issues.

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