This article details how Career Center Users can manage student access to their sites through Student User Roles which allow students access to specific modules of the site. For example, if you as a career center user wanted a student to have access to events and appointments, but not job postings, you could create a Student User Role with exactly that set of permissions.
Sections
Creating and Editing Student User Roles
To create a new Student user role or edit an existing one navigate to Site Management > Manage Users > Students & Alumni, then select "Roles" from the tabs along the top of the page.
Create a New Student User Role by clicking the button that reads "+ Add New User Role"
Only Custom roles can be edited, these roles are identifiable by the green "Custom" tag to the right of its name. Edit these roles by clicking the 3-dot action button and choosing "Edit" from the drop-down menu:
Assigning Students to a User Role
You can assign a user role to multiple students at once by using the Student & Alumni Directory Bulk Update tool or view the Data Upload Tool. To change the User Role on an individual Student's account navigate to Site Management > Site Settings > Students & Alumni, then make sure the "Users" tab is selected along the top of the page:
You can use the filters and the Search Bar to find the student whose User Role you want to update. Next, click the 3-dot action button to the right of the student's name and choose "Edit" from the drop-down menu:
From there find the "User Role" field (typically located towards the bottom of the form) and choose the User Role you would like to assign to the student from the drop-down menu:
Student User Role Permissions
Student User Roles contain a list of all the permissions in 12twenty an student user can be granted access to. The Default Full Access Role has all of these permissions enabled, but it's possible that not all students on your 12twenty site instance will need access to all of these different permissions.
To view the current settings of any role click its name under the "Roles" tab in the Manage Users section of your site:
The next page will show a list of all the Permissions admins can be granted access to organized by section. Below is an example of what this page looks like, later in this article there is a breakdown of each section with a description for all of its permissions:
Outcome Data Analysis (ODA)
| Permission | Description |
| Access Student Research Tools | User can see and access the Research Tools Module on the left-hand Navigation Menu. |
| Access Student & Alumni Directory | User can see and access the Students & Alumni Module on the left-hand Navigation Menu. |
| Can Request a Mentor | User is able to request another student as a Mentor. |
| Can Opt in to be a Mentor | User is able to Opt in to be a Mentor. |
Career Services Hub (CSH)
OCI and Job Listings
| Permission | Description |
| Access Job Listings | User can see and access the Job Listings & OCI Module on the left-hand navigation menu. Does not provide access to the OCI tab. |
| Apply to Job Listings | User is able to apply to job listings and OCIs. |
| Access OCI | User can access the Job Listings & OCI Module on the left-hand navigation menu. Does not provide access to the Job Listings tab. |
| Access Student Employment | User can access the Student Employment jobs tab. |
Events
| Permission | Description |
| Access Events | User can see and access the Events Module on the left-hand navigation menu. |
| Event Type* | User can access and register for this type of event if applicable. |
*Note: Event Type will list all the types of events that are configured on a site under Site Management > Site Settings > Events > Picklists > Event Type, more information on adding event types is available here.
Appointments
| Permission | Description |
| Access Appointments* | User can see and access the Appointments Module on the left-hand navigation menu. |
*Note: This permission will also allow students to book appointments based on site settings under Site Management > Site Settings > Appointments, more information on Appointment Site Settings can be found here.
Resume Books
| Permission | Description |
| Resume Books | User can see and access the Resume Books Module on the left-hand navigation menu. |
Candidate Search
| Permission | Description |
| Included in Candidate Search* | User is able to be included in Candidate Search |
*Note: Students must also opt in to sharing their profile with employers in order to be visible to employers via candidate search, more information on this can be found here.
Experiential Learning
| Permission | Description |
| Access Experiential Learning | User can see and access the Experiential Learning Module on the left-hand navigation menu. |
Resource Library
| Permission | Description |
| Access Resource Library Items | User can see and access the Resource Library Module on the left-hand navigation menu. |
Employer Relationship Management (ERM)
| Permission | Description |
| Access Employer Tracking* | User is able to see and access the Employers and Contacts Modules on the left-hand Navigation Menu. |
*Note: Contacts must also have their visibility set to include Students in order for students to see their Contact Profile on your site, more information on Contacts can be found here.