Job Postings submitted by an Employer User (Recruiter) require the approval of a Career Center User (Admin) prior to being made available to Students and Alumni. This is to ensure the quality and accuracy of Job Postings. Please follow the process outlined below to Approve, Reject, or Edit jobs submitted by Employer Users.
Sections
- Approving, Rejecting, and Editing Job Posts
- Approved Postings
- Rejected Postings
- Frequently Asked Questions
Approving, Rejecting, and Editing Job Posts
When an Employer User submits a Job Posting, the posting will remain in “Pending Approval” status until it is approved (or rejected) by a Career Center User.
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Select the Notifications option on the left of the page
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Select Job Listings
Alternatively, Job Posts that are "Pending Approval" can be found via the Job and OCI Listings module by selecting "Pending Approval" from the Job Status filter. - Select one of the Job Postings to Approve
- Make any necessary edits via Edit, Reject, or immediately Approve the Job Post
Job listings can also be approved or rejected in bulk. When viewing the Job Listings module as above, use the checkboxes to the left of the job listing to select multiple jobs, or the checkbox above all job listings to select them all. Next, click the 3-dot action button to open the drop-down menu and display the options to Approve or Reject all the selected jobs.
Approved Postings
Job Postings that have been Approved will show
- "Job Posting - Application Open" for jobs that are available to apply to
- "Job Posting - Approved" for jobs with an Application Start Date in the future
- "Job Posting - Application Closed" for jobs where the Application period is over
Rejected Postings
Job Postings that have been Rejected will display a red "Job Posting - Rejected" tag
Job Postings that are being rejected will prompt the Career Center User with a "Reject Job Posting" modal that allows the user to include a "Reason for Rejecting" as well as the ability to allow the Employer User to resubmit their job posting.
A "Reason for Rejecting" is not required.
Frequently Asked Questions
Is it possible to delay the view date of a posting after approving a role?
If you want to keep certain job postings hidden from students until you're ready for them to apply, you can create a test student group and include it in the eligibility section. This way, the postings won't be visible to regular students. When you're ready for everyone to see the job postings, simply add the regular student groups to the eligibility section.
Do employers receive a notification when you reject or approve a job posting?
If you have the notification "Job Posting Rejection" or "Job Posting Request Approved" enabled, then the employer user will receive a notification when you approve or reject a job. To check if these notifications are enabled, or to edit them, you can go to Site Management > Site Settings > OCI and Job Listings > Notifications.
Can I approve a job posting from an employer whose profile is still pending, and will doing so impact the status of their employer profile?
Yes, you can approve a job posting from a pending employer profile, however 12twenty still recommends approving the employer profile first. Approving the job does not change the profile's pending status, but it will make the profile visible to students. Once the job is approved, students can view and apply to it as usual.