The article explains the differences between deleting and canceling an event. Deleting an event removes it permanently along with all associated data, while canceling an event keeps its details accessible but marks it as not occurring. This article also provides step-by-step instructions on how to cancel or delete an event.
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Deleting vs. Canceling an Event
It's crucial to understand the distinction between deleting and canceling an event, as each action has different implications for the event's data and accessibility. While deleting an event removes it and all associated data permanently, canceling an event keeps the event's details accessible but marks it as not occurring.
An event marked with a blue banner signifies its canceled status, allowing users to distinguish between active and canceled events easily.
Before deciding between deleting or canceling an event, consider the permanence of deletion and the flexibility offered by cancellation, especially in terms of data retention and user access.
How to Cancel an Event
Events may be canceled if they are in one of the following statuses: Registration Open, Registration Closed, Registration Not Open, and Registration Not Required.
Please Note: Events with the “Past” status will no longer be able to be cancelled.
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Select the Events module from the left navigation panel
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Select the specific event that you want to cancel
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Select the Action button, then select Cancel Event
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Confirm the cancelation by selecting Ok
The event will have the Cancelled status
How to Delete an Event
- Select the specific event.
- Click the top right Action button, followed by the "Delete" option.
Please note that deleting an event deletes any associated data of the event and this action is irreversible. Use caution when deleting events.
Considerations Before Deleting or Canceling an Event
- Deleting an event permanently removes all associated data, and this action is irreversible.
- Canceling an event keeps the event details accessible to administrators, but with a 'Cancelled' banner for students.
- When canceling an event, students will still be able to see the event details, though they may see some unexpected information.
- Consider your needs and the impact on students before deciding whether to delete or cancel the event.